Cheapest paid plan
Essentials $2.50/user/month
✓ Checked October 5, 2026 on wheniwork.com’s pricing page
What When I Work costs for your team
$12.50/month · $150/year
Based on the listed entry price. Higher plans, add-ons and taxes cost extra.
When I Work price history
No price changes logged since we started tracking on October 3, 2026. Changes we find are added here and on Price Watch.
Cheaper or similar alternatives to When I Work
HR, Payroll & Time Tracking: entry prices compared
| Tool | Cheapest paid plan | Checked |
|---|---|---|
| When I Work | Essentials $2.50/user/month | Oct 5, 2026 |
| BambooHR | Core $10/employee/month | Oct 5, 2026 |
| Clockify | Free / Basic $3.99/user/month (billed yearly) | Oct 4, 2026 |
| Deel | Contractors $49/contractor/month | Oct 4, 2026 |
| Deputy | Lite $5/user/month | Oct 5, 2026 |
| Harvest | Free / Teams $9/user/month (billed yearly) | Oct 4, 2026 |
| Homebase | Free / Essentials $30/location/month | Oct 4, 2026 |
| Hubstaff | Starter $4.99/user/month (billed yearly) | Oct 4, 2026 |
| OnPay | $49/month + $6/worker/month | Oct 4, 2026 |
| Paychex | Contact sales | Oct 4, 2026 |
| RUN Powered by ADP | Contact sales | Oct 4, 2026 |
See every tool in HR, Payroll & Time Tracking.
Questions about When I Work pricing
How much does When I Work cost?
When I Work's cheapest paid plan is listed at Essentials $2.50/user/month on wheniwork.com, checked on October 5, 2026. Prices can vary by region, billing period and promotions, so confirm on the official pricing page before buying.
Does When I Work have a free plan?
No permanent free plan was listed when we checked wheniwork.com on October 5, 2026. Some tools offer a free trial instead.
Is When I Work priced per user?
Yes. The listed price is per user (seat) per month, so a team of 5 pays roughly five times the listed price. Use the calculator on this page to estimate your total.
Prices are the cheapest paid plan we list, in USD. We check prices on each vendor’s own pricing page and log changes on Price Watch. Some links are affiliate links (disclosure); that never changes a listed price.